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40th Annual Conference - February 23-25, 2015

 

Community Choice Credit Union Convention Center
Veteran's Memorial Center
730 Third Street
Des Moines, Iowa 50309


 

EXHIBITOR INFORMATION


Iowa Rural Water Association’s 40th Annual Conference, the largest water and wastewater conference held in Iowa, is scheduled for February 23—25, 2015 at the Iowa Events Center in Des Moines, Iowa.  Some highlights of the conference plan include:

Contact Cathy Law with any questions at 800-747-7782 or claw@iowaruralwater.org.

 

Booth Cost

Includes the Welcome Reception & 2 complimentary tickets to the Tuesday Awards Luncheon and 2 complimentary tickets to the IRWA 40th Birthday Bash

IRWA Member $565.00
IRWA Non Member $765.00
Premium Booth (Member Only-7 available) $800.00


Sponsorship Opportunities

All sponsorships include electricity at your booth, a “thank you” in the next issue of the Water Street Journal and recognition in our membership directory and website and on signage/Final Program of Annual Conference if submitted by 11/01/14.  Send your company logo in .eps format to Cathy at claw@iowaruralwater.org.

Sponsorship Levels are:
Bronze = $500.00
Silver = $1,000.00
Gold = $2,500.00
Platinum = $4,000.00

IRWA 40th Birthday Bash (Event held Tuesday evening at the Holiday Inn Downtown) Sponsor=$500.00

In addition:

  • Bronze will include Business Card sized ad in A/C Program
  • Silver will include Full Page ad in A/C Program
  • Gold will include small logo on back of conference t-shirt
  • Platinum will include large logo on back of conference t-shirt

A/C Program Advertising Opportunities

All ads must be black/white & provided electronically by 11/01/14
Business Card =350.00
Full Page Ad=675.00
5 x 8 Back Page Ad = 750.00


Sportsman Raffle

Purchase raffle tickets for a chance to win a great prize donated by the IRWA Associate Membership (You).  This raffle is a fundraiser put on by the vendors to raise funds for the IRWA Emergency Response Initiative.  You can purchase your tickets in the Exhibit Hall Monday Evening and/or all day Tuesday.  Winners will be announced at the Tuesday Evening Sportsman’s Raffle Reception in the exhibit hall.  If you have an item valued at $150.00 or more that you wish to donate to the raffle, contact Sportsman’s Raffle committee member Bill Schultz with EJ at bill.schultz@ejco.com  or Cathy Law at IRWA.

PLINKO

Attendees can also play Vendor Plinko in the Exhibit Hall.
Each Attendee has a Plinko ticket on their registration sheet.  They turn it in at Plinko for a chance to win a prize donated by our Vendors.  Prizes range from $150.00 gift cards to water bottles.  If you have a prize or prizes to donate (Value of less than $150.00) to the board, contact an IRWA Staff Person at the registration desk. Winners will be sent to the Vendor’s Booth to pick up their prize unless otherwise directed.

Premium Booth Option

New to the exhibit hall this year…”The Blue Drop Lounge”.  This lounge area will consist of seven booth spaces, sofas, chairs, and coffee tables.  Premium booths are 1-5 and 33 and 34.

Tuesday Evening

Join us Tuesday evening at the Holiday Inn for a 40th IRWA Birthday Bash!  You can help with this event by being a Sponsor.  IRWA will post your company logo at the Birthday Bash bar and food stations.  Plus, enjoy music from the 70’s and 80’s!

 

 

Important Exhibitor Information


Contact Information:

Cathy Law
Iowa Rural Water Association,
4221 S. 22nd Ave East, Newton, IA 50208.
PHONE: 641-787-0330  FAX: 641-787-0331
claw@iowaruralwater.org

Date of Meeting: February 23-25, 2015

Exhibitor Registration/Set Up:
Monday, February 23rd - 1:00 to 4:00 PM

Schedule:
Monday, February 23rd
Welcome Reception in Exhibit Hall - 4:15 to 6:30 PM
Tuesday, February 24th
Exhibits Open 8:00 AM to 5:30 PM
Tear Down After 5:30 PM

General:  The Iowa Rural Water Association acts for exhibitors and their representative in the capacity of agent, not as principal. The Iowa Rural Water Association assumes no liability for any act of omission or commission in connection with this agency.  Exhibitor and his representatives hereby release the Iowa Rural Water Association from any and all liabilities to them for loss or damage ensuing from any cause by or resulting from the negligence of the Iowa Rural Water Association, servants and employees.

The exhibitor and his representatives agree to hold the IRWA harmless from any and all claims for loss or damage asserted against the IRWA by any person as a result of or in any way connected with the wrongful acts or negligence of the exhibitor.  In the event of conflicts regarding space requests or conditions beyond its control, the IRWA reserves the right to revise the floor plan.  Exhibitors agree to abide by the conditions of the contract published in this prospectus and by all conditions under which space at the Iowa Events Center is leased to the IRWA.

Exhibitors assume the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Center premises and will indemnify, defend, and hold harmless the Center, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Exhibitors accept responsibility for informing all of their agents of these conditions and agree that they will abide by them.

Assignment/Cost/Payment of Space:  Booth assignments are made in order of receipt of signed contract and full payment. Booth cost includes one 8' draped and skirted table, two chairs, a wastebasket, the Monday night Welcome Reception and 2 tickets to the Tuesday Awards Luncheon, 2 tickets to the IRWA 40th Birthday Bash and Free WiFi.  Additional tickets may be purchased for the Tuesday luncheon and Birthday Bash.

Booth Contractor: Freeman Decorating
Each 10/10 booth space will be set with 8’ high blue back drape and 3’ high blue side drape.  Each booth will also receive 1-8’ table skirted in red, 2 folding chairs, 1 wastebasket and a 7” x 44” one-line identification sign.

Cancellation: If an exhibitor cancels prior to February 1, 2015, IRWA will retain an administrative fee of $100.00.  If an exhibitor cancels after February 1, 2015, they will forfeit the entire amount. All cancellations must be received in writing.

Electrical/Shipping Service: All exhibitors will receive a link to Freeman Online with their registration confirmation.  It will include information on how to order electricity and additional booth equipment.  Also included will be a Show Site Shipping Address, should you choose to send your booth before the conference.

Floor Plan: Please see the back of application.

Hotel Reservations: The host hotel will be the Holiday Inn Downtown (515-283-0151). Additional rooms are available at the Downtown Marriott, (515) 245-5500. Exhibitors should identify themselves as being part of the IRWA Conference to receive special rates. 
Holiday Inn rate=$89.95
Marriott rate=$115.00

Program Listing: Exhibitors who return their contract by December 1st will be listed in the final conference program.

Thank You In advance for partnering with IRWA to make this 40th Anniversary Celebration the best conference to date.  Your registration is greatly appreciated.

Marketing Card:

We have created a marketing card for your use.  Using this card, invite your clients to join you at the 40th IRWA Annual Conference.  Your customers will have the opportunity to turn this card into you in the exhibit hall for a chance to win a $250.00 gift card!  Vendors are not eligible for the drawing.

Below is a sample of the card.  If you would like to distribute these to your clients contact Cathy Law at (641) 787-0330 or email claw@iowaruralwater.org .  She will provide you with a template so that you can print your own or send the pre-printed ones to you in the mail.  Hand out as many as you would like!

Your success equals our success!

Card front and back image:

 


2014 Award WinnersView photos of our 2014 Award Winners!

View Photos from our 2014 Annual Conference 2014 IRWA Annual Conference - Conference Sessions

 

Questions about our conference?
Contact Cathy at 800-747-7782 or claw@iowaruralwater.org