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2023 Annual Conference - February 20-22, 2023

Exhibitor Information


Floor Plan and Exhibitor List (PDF)

Exhibit Application (PDF)



FEBRUARY 20-22, 2023

Iowa Rural Water Association’s 2023 Annual Conference, the largest water and wastewater conference held in Iowa, is scheduled for February 20—22, 2023 at the Iowa Events Center in Des Moines, Iowa. Some highlights of the conference plan include:

Contact Cathy Law with any questions at 641-787-0330 or claw@iowaruralwater.org .

Sponsorship Opportunities
Special recognition will be given to all sponsors in our membership directory, our magazine, on our website and at several different locations during the conference. All sponsorships include electricity service at your booth, a “thank you” in the next issue of the Water Street Journal and recognition in our membership directory and website and on signage/Final Program of Annual Conference if provided before 12/01/22.

In addition:

Send your company logo in .eps format to claw@iowaruralwater.org.

Sponsorship Levels:

See the Sponsorship form for further details.

Sportsman Raffle
Purchase raffle tickets for a chance to win a great prize donated by the IRWA Associate Membership (You). This raffle is a fundraiser put on by the vendors to raise funds for the IRWA Emergency Response Initiative. You can purchase your tickets in the Exhibit Hall Monday Evening and all day Tuesday. Winners will be announced at the Tuesday Afternoon Break. If you have an item valued at a minimum of $150.00 or more that you wish to donate to the raffle, contact Sportsman’s Raffle committee member Patrick Harrington with Peerless Well and Pump at patrick@municipalwellandpump.com or 563-543-9262.

Vendor Meeting and Marketing Seminar
Vendor Appreciation Luncheon

Our first annual Vendor Meeting and Marketing Seminar will be on Wednesday and it will be a chance for you to give feedback to the IRWA Staff on conferences. We will also have a guest speaker to offer some helpful marketing and promotional tips for future conferences.
In addition, we want to say “Thank You”. Join us for lunch on Wednesday for one last chance to interact with industry professionals.

Important Exhibitor Information

Contact Information:
Cathy Law
Iowa Rural Water Association,
4221 S 22nd Ave East, Newton, IA 50208.
PHONE: 641-787-0330

Date of Meeting: February 20-22, 2023

Exhibitor Registration/Set Up:
Monday, February 20th - 2:30 to 4:30 PM

Monday, February 20th
  Welcome Reception in Exhibit Hall - 4:30 to 6:00 PM
Tuesday, February 21st
  Exhibits Open 7:00 AM to 4:30 PM
Tear Down After 4:30 PM
  Wednesday, February 22nd
  Vendor Meeting and Marketing Seminar
    – 9:30 AM to 11:15 AM
  Vendor Appreciation Luncheon – 11:15 AM to 12:00 PM
***For a Complete Conference Schedule, visit Attendee Information***

General: The Iowa Rural Water Association acts for exhibitors and their representative in the capacity of agent, not as principal. The Iowa Rural Water Association assumes no liability for any act of omission or commission in connection with this agency. Exhibitor and his representatives hereby release the Iowa Rural Water Association from any and all liabilities to them for loss or damage ensuing from any cause by or resulting from the negligence of the Iowa Rural Water Association, servants and employees.

The exhibitor and his representatives agree to hold the IRWA harmless from any and all claims for loss or damage asserted against the IRWA by any person as a result of or in any way connected with the wrongful acts or negligence of the exhibitor. In the event of conflicts regarding space requests or conditions beyond its control, the IRWA reserves the right to revise the floor plan. Exhibitors agree to abide by the conditions of the contract published in this prospectus and by all conditions under which space at the Iowa Events Center is leased to the IRWA.

Exhibitors assume the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Center premises and will indemnify, defend, and hold harmless the Center, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Exhibitors accept responsibility for informing all of their agents of these conditions and agree that they will abide by them.

Assignment/Cost/Payment of Space: Booth assignments are made in order of receipt of signed contract and full payment. Booth cost includes one 8' draped and skirted table, two chairs, a wastebasket, the Monday night Welcome Reception, 2 tickets to the Tuesday Lunch, 2 tickets to Wednesday Vendor Meeting and Lunch and Free WiFi. Additional tickets may be purchased for the Tuesday and Wednesday Lunch.

Booth Contractor: Freeman Decorating
Each 10 x 10 booth space will be set with 8’ high blue back drape and 3’ high blue side drape. Each booth will also receive 1-8’ table skirted in blue, 2 folding chairs, 1 wastebasket and a 7” x 44” one-line identification sign.

Cancellation: If an exhibitor cancels prior to January 26, 2023, IRWA will retain an administrative fee of $100.00. If an exhibitor cancels after January 26, 2023, they will forfeit the entire amount. All cancellations must be received in writing.

Electrical/Shipping Service: All exhibitors will receive a link to Iowa Events Center Online with their registration confirmation. It will include information on how to order electricity. In addition, our decorating company Freeman will provide information about ordering additional booth equipment. Also included will be a Show Site Shipping Address, should you choose to send your booth before the conference.

Tear Down: No early tear down of exhibits is permitted. Exhibitors who tear down early will not be invited back to next year’s conference. Tear Down is on Tuesday, from 4:30 PM til 6:00 PM. All exhibitors must have their exhibit equipment and displays removed from the exhibit hall and other IRWA Conference Exhibit areas no later than 6:00 pm.

Floor Plan: Please see the Exhibition Hall Floor Plan.

Hotel Reservations: Rooms have been reserved at the Hilton Des Moines Downtown in Des Moines, Iowa. Your reservations can be made by calling (515) 241-1456. Simply mention that you are with the IRWA Annual Conference to receive the special conference rate of $135.00. Deadline for Hilton Des Moines reservations is Tuesday, January 26, 2023.

Parking – Self-parking is available for overnight guests of the Hilton Des Moines Downtown hotel at a rate of $18.00/day. Valet parking is also an option at $25.00/day. Parking is also available at the Iowa Events Center for an entrance fee of $10.00.

Program Listing: Exhibitors who return their contract by December 1st will be listed in the final conference program.



Location: Community Choice Credit Union Convention Center
730 Third Street
Des Moines, Iowa







Contact Cathy Law at Iowa Rural Water Association
641-787-0330 or email at claw@iowaruralwater.org