49th Annual Conference Exhibit Information
February 19 - 21, 2024

Exhibitor Registration/Set Up:
Monday, February 19th - 2:00 to 4:00 PM

Monday, February 19th
Welcome Reception in Exhibit Hall - 3:30 to 5:30 PM

Tuesday, February 20th
Exhibits Open - 7:00 AM to 3:30 PM
Awards Reception and Raffle Drawings - 3:30 PM to 5:30 PM
Tear Down After 5:30 PM
IRWA Hospitality Night - 7:00 PM to 10:00 PM

Wednesday, February 21st
Vendor Meeting - 10:00 AM to 11:00 AM
Vendor "Thank You" Lunch - 11:15 AM to 12:00 PM

***For a Complete Conference Schedule, visit Annual Conference
Attendee Information*** 




The Iowa Rural Water Association acts for exhibitors and their representative in the capacity of agent, not as principal. The Iowa Rural Water Association assumes no liability for any act of omission or commission in connection with this agency. Exhibitor and his representatives hereby release the Iowa Rural Water Association from any and all liabilities to them for loss or damage ensuing from any cause by or resulting from the negligence of the Iowa Rural Water Association, servants and employees. The exhibitor and his representatives agree to hold the IRWA harmless from any and all claims for loss or damage asserted against the IRWA by any person as a result of or in any way connected with the wrongful acts or negligence of the exhibitor. In the event of conflicts regarding space requests or conditions beyond its control, the IRWA reserves the right to revise the floor plan. Exhibitors agree to abide by the conditions of the contract published in this prospectus and by all conditions under which space at the Iowa Events Center is leased to the IRWA. Exhibitors assume the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Center premises and will indemnify, defend, and hold harmless the Center, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Exhibitors accept responsibility for informing all of their agents of these conditions and agree that they will abide by them. 


Sponsorship Opportunities

Special recognition will be given to all sponsors in our membership directory, our magazine, on our website and at several different locations during the conference. Send your company logo in .eps format. See the registration form for further details.

Sportsman Raffle

Purchase raffle tickets for a chance to win a great prize donated by the IRWA Associate Membership (You). This raffle is a fundraiser put on by the vendors to raise funds for the IRWA Emergency Response Initiative. You can purchase your tickets in the Exhibit Hall Monday Evening and all day Tuesday. Winners will be announced at the Tuesday Afternoon Reception. If you have an item valued at a minimum of $150.00 or more that you wish to donate to the raffle, contact Sportsman’s Raffle committee chairperson Katie Bohrman with WHKS and Company at [email protected] or (262) 370-6015.

Embrace the Theme

This year’s conference theme is “western” based. IRWA would love it if you would decorate your exhibit booth space to give the hall a “wild west/cowboys welcome” feel.


Booth assignments are made in order of receipt of signed contract and full payment. Booth cost includes one 8' draped and skirted table, two chairs, a wastebasket, the Monday night Welcome Reception, 2 tickets to the Tuesday Lunch, the Tuesday Afternoon Reception and Free WiFi. Additional tickets may be purchased for the Tuesday lunch.


Booth Contractor

Event Decorators of Iowa is this year's booth contractor. Each 10 x 10 booth space will be set with 8’ high blue back drape and 3’ high blue side drape. Each booth will also receive 1-8’ table skirted in blue, 2 folding chairs, 1 wastebasket and a 7” x 44” one-line identification sign.

If you need additional services, view the EDI Service Kit HERE.

Floor Plan

You can view the current Floor Plan HERE.

Electrical/Shipping Services

If you carry your booth and supplies to the event on Monday, February 19th, the entrance to unload is near the North Parking Lot at the overhead doors on the Northeast corner of the Veterans Memorial CCCUCC.

If you are shipping your booth, see EDI Service Kit HERE.
All shipments MUST BE PREPAID and should be shipped to arrive prior to initial installation date between January 16, 2024 and February 16, 2024. COLLECT SHIPMENTS WILL NOT BE ACCEPTED. All shipments should be addressed to: IRWA Conference c/o: Event Decorators of Iowa, Inc; 301 SE 8th Street Des Moines, IA 50309.

SHIPMENTS TO THE SHOWSITE: ON SET-UP DAY ONLY! Exhibitors may route directly to the show site during official exhibitor set-up/move in only on Monday, February 19th, 2024. Scheduling is very important. Any delivery attempts prior to this specific period will be refused.
Direct ship to: IRWA Conference c/o: Event Decorators of Iowa, Inc.; Veterans Auditorium CCCC; 833 5Th Street Des Moines, IA 50309  

If you need ELECTRICITY at your booth, place your order through the Iowa Events Center at: https://www.iowaeventscenter.com/convention-center/eventstickets/exhibit . Go to Order Exhibitor Services, then to February 2024 and select the Iowa Rural Water Association Annual Conference. You will be prompted to enter your Booth Number and then you can complete your order by following the online directions. 

Tear down

No early tear down of exhibits is permitted. Exhibitors who tear down early will not be invited back to next year’s conference. Tear Down is on Tuesday, from 5:30 PM til 7:00 PM. All exhibitors must have their exhibit equipment and displays removed from the exhibit hall and other IRWA Conference Exhibit areas no later than 7:00 pm.

Hotel Reservations

Rooms have been reserved at the Hilton Des Moines Downtown in Des Moines, Iowa. Your reservations can be made by calling (515) 241-1456. Simply mention that you are with the IRWA Annual Conference to receive the special conference rate of $141.00.
To make a reservation online, visit HERE.
Deadline for Hilton Des Moines reservations is Tuesday, January 25, 2024.


Self-parking is available for overnight guests of the Hilton Des Moines Downtown hotel at a rate of $25.00/day. Hilton guests can also park at the 5th and Keo Parking garage connected via skywalk at a rate of $10.00 per night. Parking is also available at the Iowa Events Center each day for an entrance fee of $12.00.

Women in Water Luncheon

On Tuesday, starting at 12:00 PM you are invited to join IRWA Board Members and Staff at our 1st Annual Women in Water luncheon held at the Hilton Des Moines Downtown in Matrix Room. Our sponsors are CoBank, Garden and Associates, J. R. Stelzer Company, Maguire Iron and Marsh & McLennan Agency. The luncheon is an opportunity for us to honor and support women in the water industry and provide a place for networking. We have invited Lauren O’Neal, Plant Manager for the City of Cedar Rapids, to address our group. She will speak on the challenges and the positives women face having a career in the water industry. All are welcome but pre-registration is required for this event.

IRWA Awards and Sportsman Raffle Reception

Following Tuesday training sessions, IRWA will host an Awards and Raffle Drawing Reception in Grand Ballroom B. 2023 award winners will be announced. This is a chance for you to honor the award recipients at a casual reception with time to socialize with your peers. Light hors d'oeuvres and beverages will be served. Following the award recipient announcements, we will complete all Sportsman Raffle drawings and announce all winners. If you made an item donation to the raffle, please have a representative there to draw the item winner and take a photo with the winner. 

IRWA Hospitality Night at Ricochet DSM

Join us for a Vendor Hosted event at Ricochet DSM located downtown at 400 Locust Street, Ste 105 on Tuesday starting at 7:00 PM til 10:00 PM. Join us for a night of games, beverages, and snacks. This event is sponsored by Clow Valve, Ferguson, Malloy Electric, Municipal Supply, Tyler Union and Woodruff Construction.

Conference Schedule

Monday, February 19th
1:30 – 3:30 PM - Set up
3:30 – 5:30 PM - Welcome Reception in Exhibit Hall

Tuesday, February 20th
7:00 – 8:30 AM– Continental Breakfast/Exhibit Hall Open
9:30 – 10:00 AM – Morning Break
12:00 – 1:00 PM - Lunch with attendees (all exhibitors receive 2 comp. tickets)
1:00 – 1:30 PM – Dessert in the Exhibit Hall
3:30 – 5:30 PM – Awards Reception and Sportsman Raffle Drawings
5:30 PM -- Tear down (CANNOT start before 5:30 PM)
7:00 - 10:00 PM - IRWA Hospitality Ricochet DSM

Wednesday, February 21st (No Exhibit Hall)
7:15 – 8:30 AM – Breakfast
10:00 – 11:15 AM – Vendor Meeting
11:15 – 12:00 PM – Vendor Appreciation Luncheon 

View Full Conference Schedule HERE.


Download Flyer

See for General Information

* Convenient Floor Plan
* Great Vendor Hall Location
(near Training Sessions)
* Sponsorship Opportunities

Register Online

Exhibit Booth Registration

Member Rate: $615
Non Member Rate: $815

Floor Plan

View Floor Plan for
Booth Selection

Limited Selection...Almost SOLD OUT!