49th Annual Conference Exhibit Information
February 19 - 21, 2024

Exhibitor Registration/Set Up:
Monday, February 19th - 2:00 to 4:00 PM

Monday, February 19th
Welcome Reception in Exhibit Hall - 3:30 to 5:30 PM

Tuesday, February 20th
Exhibits Open - 7:00 AM to 3:30 PM
Awards Reception and Raffle Drawings - 3:30 PM to 5:30 PM
Tear Down After 5:30 PM

***For a Complete Conference Schedule, visit Annual Conference
Attendee Information*** 




The Iowa Rural Water Association acts for exhibitors and their representative in the capacity of agent, not as principal. The Iowa Rural Water Association assumes no liability for any act of omission or commission in connection with this agency. Exhibitor and his representatives hereby release the Iowa Rural Water Association from any and all liabilities to them for loss or damage ensuing from any cause by or resulting from the negligence of the Iowa Rural Water Association, servants and employees. The exhibitor and his representatives agree to hold the IRWA harmless from any and all claims for loss or damage asserted against the IRWA by any person as a result of or in any way connected with the wrongful acts or negligence of the exhibitor. In the event of conflicts regarding space requests or conditions beyond its control, the IRWA reserves the right to revise the floor plan. Exhibitors agree to abide by the conditions of the contract published in this prospectus and by all conditions under which space at the Iowa Events Center is leased to the IRWA. Exhibitors assume the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Center premises and will indemnify, defend, and hold harmless the Center, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Exhibitors accept responsibility for informing all of their agents of these conditions and agree that they will abide by them. 


Sponsorship Opportunities

Special recognition will be given to all sponsors in our membership directory, our magazine, on our website and at several different locations during the conference. Send your company logo in .eps format. See the registration form for further details.

Sportsman Raffle

Purchase raffle tickets for a chance to win a great prize donated by the IRWA Associate Membership (You). This raffle is a fundraiser put on by the vendors to raise funds for the IRWA Emergency Response Initiative. You can purchase your tickets in the Exhibit Hall Monday Evening and all day Tuesday. Winners will be announced at the Tuesday Afternoon Reception. If you have an item valued at a minimum of $150.00 or more that you wish to donate to the raffle, contact Sportsman’s Raffle committee chairperson Katie Bohrman with WHKS and Company at [email protected] or (262) 370-6015.

Embrace the Theme

This year’s conference theme is “western” based. IRWA would love it if you would decorate your exhibit booth space to give the hall a “wild west/cowboys welcome” feel.


Booth assignments are made in order of receipt of signed contract and full payment. Booth cost includes one 8' draped and skirted table, two chairs, a wastebasket, the Monday night Welcome Reception, 2 tickets to the Tuesday Lunch, the Tuesday Afternoon Reception and Free WiFi. Additional tickets may be purchased for the Tuesday lunch.


Booth Contractor

Event Decorators of Iowa is this year's booth contractor. Each 10 x 10 booth space will be set with 8’ high blue back drape and 3’ high blue side drape. Each booth will also receive 1-8’ table skirted in blue, 2 folding chairs, 1 wastebasket and a 7” x 44” one-line identification sign.

Floor Plan

You can view the current Floor Plan HERE.


If an exhibitor cancels prior to January 25, 2024, IRWA will retain an administrative fee of $100.00. If an exhibitor cancels after January 25, 2024, they will forfeit the entire amount. All cancellations must be received in writing.

Electrical/Shipping Services

All exhibitors will receive a link to Iowa Events Center Online with their registration confirmation. It will include information on how to order electricity. In addition, our decorating company Freeman will provide information about ordering additional booth equipment. Also included will be a Show Site Shipping Address, should you choose to send your booth before the conference.

Tear down

No early tear down of exhibits is permitted. Exhibitors who tear down early will not be invited back to next year’s conference. Tear Down is on Tuesday, from 5:30 PM til 7:00 PM. All exhibitors must have their exhibit equipment and displays removed from the exhibit hall and other IRWA Conference Exhibit areas no later than 7:00 pm.

Hotel Reservations

Rooms have been reserved at the Hilton Des Moines Downtown in Des Moines, Iowa. Your reservations can be made by calling (515) 241-1456. Simply mention that you are with the IRWA Annual Conference to receive the special conference rate of $141.00.
To make a reservation online, visit HERE.
Deadline for Hilton Des Moines reservations is Tuesday, January 25, 2024.


Self-parking is available for overnight guests of the Hilton Des Moines Downtown hotel at a rate of $25.00/day. Hilton guests can also park at the 5th and Keo Parking garage connected via skywalk at a rate of $10.00 per night. Parking is also available at the Iowa Events Center each day for an entrance fee of $12.00.


Download Flyer

See for General Information

* Convenient Floor Plan
* Great Vendor Hall Location
(near Training Sessions)
* Sponsorship Opportunities

Register Online

Exhibit Booth Registration

Member Rate: $615
Non Member Rate: $815

Floor Plan

View Floor Plan for
Booth Selection

Limited Selection...Almost SOLD OUT!